Receiving and Maintaining Alcohol Testing Forms
Accurate documentation is central to DOT alcohol testing, and a clear understanding of required forms and handling procedures helps ensure consistent compliance. All DOT alcohol tests must be recorded on a DOT Alcohol Testing Form (ATF), per 49 CFR Part 40.225(a). The DOT ATF is a three-part carbonless manifold form that includes critical details related to the test and is a formal record of the test results. At the completion of a test, the alcohol testing technician transmits Copy 1 of the ATF to the employer.
It is essential that employers receive Copy 1 of the ATF for all alcohol tests. ATF’s must be used for every DOT alcohol test, per 49 CFR Part 40.225(a). A collection site or third-party administrator may provide an employer with an alternative report with much of the information found on the DOT ATF. Without the ATF, there is no compliant record of the testing event.
In addition to ensuring receipt of Copy 1 of the ATF for all alcohol tests, employers must also ensure they comply with ATF record retention requirements. For alcohol test results of less than 0.02, the ATF must be maintained for a minimum of one year, per 49 CFR Part 40.333(a)(4). For alcohol test results of 0.02 or greater, the ATF must be maintained for a minimum of five years, per 49 CFR Part 40.333 (a)(1)(i). Ensuring the proper receipt and retention of the ATF promotes accessible records and reinforces the employer’s alcohol testing practices.